Real-time case tracking
Status, owner and deadline of every file, at a glance.
Administrative management software
Every case tracked, every deadline met.
ProDashboard centralizes your files, shares the workload across teams and keeps a record of every decision. Built in Cotonou for how organizations in West Africa actually work.
From 16,200 FCFA per month
prodashboard.net
ProDashboard
Case tracking
88 %
Handled on time
To do
Connection request
J+2
Monthly report
J+2
In progress
Tender no. 042
J+2
Supplier contract
J+2
Approved
Incoming mail
J+2
Who it is for
Built for organizations that handle many files
Public administrations
Mail, citizen requests, tenders and signature circuits.
SMEs and firms
Client files, contract deadlines and team coordination.
NGOs and projects
Activity tracking, supporting documents and partner reports.
Results measured during a four-month pilot
ProDashboard pilot deployment, June to September 2025.
- of cases handled on time, up from 10 to 15%
- 71 to 88%of cases handled on time, up from 10 to 15%
- files forgotten or lost during the period
- 0files forgotten or lost during the period
- productivity gain reported by the teams
- +30 to 40%productivity gain reported by the teams
Nominated at the DSI Awards Benin, Digital Services Leader category
Features
Everything you need so nothing gets lost
Deadlines and reminders
Automatic reminders before each due date, alerts when something is late.
Approval workflows
Approval steps that mirror your org chart, with a full history.
Kanban and timeline views
Two ways to see work in progress and reassign tasks.
Roles and permissions
Access set by department, entity and level of responsibility.
Secure archiving
Documents filed, timestamped and found again in seconds.
Dashboards and reports
Deadline and workload indicators per team, exportable.
Internal messaging
Conversations stay attached to the right file.
Deployment
Cloud or on-premise, to fit your constraints
Fastest
Cloud subscription
- Hosted, backed up and updated by us
- Up and running within days
- Plans based on the number of users
- 7-day free trial
Full control
On-premise license
- Installed on your own servers
- Your data stays on your premises
- Runs on your internal network
- Annual maintenance contract
Plans for every size of organization
From a single user to large institutions with hundreds of staff. Monthly or yearly billing, in FCFA.
From16,200 FCFAper month
See all plansFAQ
Before you start
How long does it take to get started?
A few days for the cloud subscription. For an on-premise license it depends on your infrastructure; we set the timeline together during the diagnosis.
Will our staff be trained?
Yes. We train your team on their own cases, then stay available during the first weeks of use.
Where is our data hosted?
With the subscription, on secure, backed-up cloud infrastructure. With the on-premise license, on your servers: data never leaves your premises.
Can we bring in our ongoing cases?
Yes. During setup we agree with you on how to bring in files already open, so nothing is lost during the switch.
Which languages is ProDashboard available in?
French and English.
Demo
See ProDashboard with your own cases
Tell us a little about your organization. We prepare a tailored demo and get back to you within two business days.
- 30 to 45 minutes, online or at your office in Cotonou
- No commitment
- A quote if you want one